We are very excited to meet all the participants this April in Vilnius, Lithuania! If you have already registered and would like to edit your Form, this can be done via link that has been sent to you after the initial registration. Have any questions? Don’t hesitate to contact us at firstname.lastname@example.org !
Please note that all changes in the Form must be made no later than these dates:
✔︎ The deadline to confirm your attendance of the PreEuRegMe is the 19th of February, 2020 11:59 PM GMT (this is not the application form for the PreEuRegMe, but you have to let us know if you are attending)
✔︎ The deadline to register for the PostEuRegMe is the 19th of February, 2020 11:59 PM GMT.
✔︎ The deadline to order merchandise is the 19th of February, 2020 11:59 PM GMT.
✔︎ The deadline to provide travel information is the 26th of March, 2020 11:59 PM GMT.
Through the registration process you should also inform us about your travel details – the deadline for which is the 26th of March, 2020 11:59 PM GMT (if the travel information is figured out after the initial registration closes, we will provide a link through which you can provide the travel information no later than as the 26th of March).
In the case that there are some spots left after the initial registration, an additional registration will commence from the 18th of January, 2020 through the 24rd of January, 2020 11:59 PM GMT, a link to which will be available through our website. The participants registered through the additional registration will be subjected to a late fee.
All national member organization delegates need to be approved by their respective Head of Delegation. Substitutions and changes to the delegation are possible and are available no later than the 2nd of April 2020, 11:59 PM, by contacting email@example.com
From the 10th of December, 2019 until the 15th of January, 2020 11:59 PM GMT.
From the 18th of January, 2020 until the 23rd of January, 2020 11:59 PM GMT.
From the 24th of January, 2020 until the 7th of February, 2020 11:59 PM GMT.
From the 9th of January, 2020 until the 19th of February, 2020, 11:59 PM GMT.
EuRegMe payment deadline:
The 10th of February, 2020 11:59 PM, GMT.
PreEuRegMe payment deadline:
The 1st of March, 2020 11:59 PM, GMT.
PostEuRegMe payment deadline:
The 1st of March, 2020 11:59 PM, GMT.
Beneficiary‘s name: Lietuvos medicinos studentu asociacija (LiMSA)
Every delegation is designated with 3 early and 4 late spots.
Payments will be accepted via bank transfers. If a joint payment for several sub-events is processed, please elaborate and provide the payment information in the email with a copy of the transfer receipt. Your NMO will be provided with an invoice as soon as all the participants will be known to the OC and copies of the transfer receiptare sent to to the firstname.lastname@example.org as well as invoice number added to the payment description.
If any issues with fee transfer occurs, please contact the OC email@example.com at least 5 days until the payment deadline. Cash payments are highly unrecommended, however, if the situation lacking alternatives to the cash payment occurs, please contact the OC via treasurer‘s e-mail as soon as possible. An agreement on financial commitment will be issued and signed by hosting and guest NMO‘s prior to arrival; all cash payments will be accepted and an invoice will be issued during Your stay in Lithuania .
Please note, that all bank transfer expenses have to be covered by the NMO (those caused due to a cancellation after the payment will be charged from the refund).
Taking into account previous IFMSA event-organizing practices, a 10% fine of the total invoice will be issued to the overdue payments including 50€ or bigger debts to the OC, which won‘t be repaid until the payment deadline (e.g. bank transfer fees, errors in the bank payments). If the debt is less than 50€, delegation will be asked to repay it during your stay in Lithuania.
Joint invoice, covering participation fees and penalties, (except the cases when the payment or debt is paid in cash during Your stay in Lithuania) will be issued, unless requested otherwise.
SUBSTITUTIONS AND CANCELLATIONS:
NMO internal substitutions are available until the 2nd of April 2020, 11:59 PM GMT.
Cancellations before the 26th of March 2020, 11:59 PM GMT: 100% refund.
Cancellations before the 2nd of April 2020, 11:59 PM GMT: 50% refund.
Cancellations after the 3rd of April 2020, 00:00 AM GMT: no refund.